How to Select the Right Consulting Firm for Your Project

November 17th, 2015 | Posted by Sarah Jones in Uncategorized - (Comments Off on How to Select the Right Consulting Firm for Your Project)

This week on NVTC’s Blog, Business Development, Marketing & Sales Vice Chair Jenny Couch of member company Providge Consulting shares how you can select the consulting firm that will actually help you complete your project successfully.

Picture it: you’re leading a critical project for your company. Success is crucial. And you need to partner with the right consulting firm to make sure the project is a success. So, here you are listening to the fifth consulting company pitch to you today. Each company has promised to literally deliver you the moon if you just place your faith in them. They all have “the best team.” Each company is “innovative” and “world-class” and “client-focused.” Each company gave a visually-engaging presentation while delivering rapid-fire oratory about their “outstanding” experience.


You’re tired. You’re bored of listening to the same presentation. And you’re not sure how to determine which consulting firm is the best out of the group that pitched. But you have to make a decision. You’ve got a project to move forward!

So how do you separate the wheat from the chaff (please don’t ask, I don’t even know what chaff is), the weak from the strong, the… you get the point. How do you select the consulting firm that will actually help you complete your project successfully?

Sadly, no silver bullet currently exists, but there are a few cues to look for during a company’s pitch to help you select the right firm:


  • Confirmation they understand your project’s scope. During a sales pitch, make sure the  firm clearly summarizes your project’s scope. Repeating it isn’t good enough (come on, we can all memorize a few lines). A firm should clearly demonstrate their understanding of your need and the scope. If they aren’t even clear on what the ask is, how can they deliver a viable solution? Bonus points if the pitching firm carefully articulates potential issues with your current scope. After all, you’re hiring them for their expertise – they should demonstrate their experience straight out of the gate.
  • Hard evidence of their greatness. Every firm inserts the following words into their pitch at some point “We’re innovative, world-class, award-winning, best-in-class, outstanding service, client-focused, leader in the marketplace. We have the best team, the greatest tools, the best methodologies, the most cutting-edge solutions.” You get the point. It’s all fine and good to talk about how fabulous you are, but simply stating that you’re the world’s greatest whatever means exactly nothing if you can’t back it up. Look for firms that include evidence of their greatness. How many of their employees are PMP-certified? How many years of experience does the average consultant have? How many consultants have advanced training? What benefits do they offer to recruit the top talent? How long do their engagements last on average with their clients? What actual awards have they won? What tools or methodologies do they use that separate them from the competition?
  • Leadership involvement. Go visit any consulting firm’s website right now. I guarantee you’ll find at least a paragraph, if not entire pages, dedicated to displaying just how focused they are on their clients. Frankly, this should really go without saying. A consulting firm’s business is the success of its clients. If you aren’t winning, we aren’t winning. And a firm that consistently falls down on the job is one that shouldn’t be in business long. But, regardless, a firm being client focused has become an ubiquitous statement in the industry. As with talking about how “great” or “innovative” a firm is, it’s not good enough to simply claim they are client-focused. Instead look for proof of their commitment to their clients through leadership involvement. At Providge, a Managing Director is assigned to every single account, and their cell number is turned over to you so you can reach out to them at anytime throughout the project’s lifecycle. That’s how we work to demonstrate our commitment to our clients, and you should look for similar involvement from your consulting partners.
  • Mitigating strategies and fall back plans – not just empty promises. Sure, we’d all love to have our projects delivered on-time, and on-budget, with no issues whatsoever, no changes in scope, no significant conflict. But this isn’t going to happen. On any project. Ever. If a consulting firm guarantees they can deliver a project perfectly, without issue, conflict, or scope change, oh, and they’ll do it for just 3/4 of the budget, run in the opposite direction. Quickly. Issues, conflicts, and scope changes are bound to come up on any project. Budgets will change and timelines will shift. It’s completely normal. Don’t look for a company that promises to give you absolutely everything you’ve asked for. Look for a company that thoughtfully demonstrates how they proactively address issues and conflicts, how they limit scope creep, how they broach budget or timeline changes. Ask them for examples of how they’ve managed such changes on previous projects. Were the strategies they employed successful? Press them to demonstrate their expertise. If they don’t come to the table with plans for managing commonly-occurring project roadblocks, then cut ’em loose.
  • Real responses to your questions. We’ve all watched politicians respond to questions by giving an entirely unrelated answer. “Thanks for the question, Bob, and let me just talk for a moment about how great this country is, how great the American public is. This country is great, Americans are great, and you’re great. I think that answers your question completely.”  Consulting firms have a similar capacity to spin their responses to questions into another demonstration of how amazing they are, and how they’ll deliver everything you’ve asked for at half the price. So, if you ask a question on say, information assurance, make sure they respond to your actual question – perhaps they provide examples of their approach to information assurance on past projects. Perhaps, they discuss some of the best practices in information assurance and what might make sense for your organization to consider. Maybe the refer to the 75 percent of their team members who have advanced information assurance training. But if you ask about their approach to information assurance, and their response is, “Thanks for the question, Bob. Let me just talk for a minute about how great our company is and how innovative we are when it comes to information assurance. We truly are a world-class firm when it comes to issues of information assurance, and we’ll bring all that greatness, and innovativeness, and world-classiness to your project,” it’s time to give this firm the boot.

Jenny Couch

This post was written by Jenny Couch. Couch is a project management consultant, and Providge’s Business Development Manager. She loves efficiency, to-do lists, and delivering projects on-time and on-budget.

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